You can book a meeting with a visitor, reschedule it, add more people to the meeting, share an agenda,
all using one application from your phone. Convenient, isn’t it? It cuts down on multiple phone calls
emails, to just a few clicks on your phone.
On the day of the meeting, the participants are sent reminders, as well as provided with detailed real time outdoor
navigational support. Expected Time of Arrival of each guest is also notified to all participants. There is no lag time
wasted in finding one’s way to the venue or keeping others waiting.
From a welcome message on arrival, to parking assistance, the guest is treated to a visitor experience worth cherishing.
From unlocking of doors to issuance of guest passes, all are done using a QR code which is sent to the phone. It cuts
out on access assistance and security staff support by automating the entry of only authenticated guests to the office
Detailed indoor navigational support is provided to the guest for finding the meeting room. All other public areas of
your office campus are within the navigational radius. From finding the restroom to visiting the cafeteria, indoor
navigation cuts out on unnecessary asking around by the guest.
The electrical devices of the meeting room get turned on only when the participants arrive, thus saving energy. On
vacating the meeting room, the devices are switched off as well. Efficient energy management helps in keeping the bills
down, and in the conservation of energy.
From placing orders for refreshments to the pantry to reception and delivery of order by the pantry team, all are
managed by VMS via its app interface. Access to the meeting room is provided to the pantry staff for order delivery.
This streamlines timely delivery of beverages with minimal manual involvement, thus saving time for the actual business
A reminder is received by all participants before the meeting is about to end. This facilitates the winding up of the
meeting a quick decision making. It ensures that timeliness is maintained at the start and end of a meeting, thus
ensuring pointless dragging on of a conversation.
Once the meeting gets over, and you vacate the room, the janitor service is intimated. The cleaning staff arrive, clean
the room, and make the workspace spic and span for the next meeting. This cuts out the manual calling to be made to the
in-house cleaning service and asking for assistance.